Admission Procedures and Policy

  1. Everyone must submit the online admission application form.
  2. The office will send an acknowledgement email/message to the applicant with detailed instructions.
  3. TARBIYAH teachers and admission team will interview the applicant to decide whether a place can be offered to a particular child for a particular level or course.
  4. TARBIYAH teachers may ask versatile questions to understand the applicant’s learning attitudes, abilities and family backgrounds to determine the ways TARBIYAH may give utmost personal care to each student. 
  5. Once a place is offered to an applicant, a deadline will be given to parents to confirm the acceptance of the offer by paying the advised fees and signing an acceptance contract. 
  6. Applicants will be admitted to a class or course for at least one year or other full duration of the course. 
  7. If for any reasons TARBIYAH needs to withdraw the course or class, refunds will be made for uncompleted duration, but an admissions fee may be applied. 
  8. If an applicant needs to withdraw from a class or course, no refunds will be made unless there is a reasonable replacement for the vacant seat. 
  9. Applicants must follow the deadlines for application, acceptance, and payments. Failure to do so may result in the offer being retracted.  
  10. Each applicant will have to meet all academic and behavioral standards of TARBIYAH in order for them to transit to the successive year and parents have to confirm their continuation in writing, and by paying the required tuition and admission fees. 
  11. Siblings will have a preference in admission consideration subject to the positive track records of the existing sibling/s at TARBIYAH. A sibling is defined as a brother or sister, half brother or sister, step-brother or sister or adopted brother or sister whose main residence is at the same address. This criterion will apply to applicants with a sibling living at the same address who is already on roll of the TARBIYAH.

Assignments and Homework Policy

It is a well-established fact that simply providing lessons for students is not enough. Students learn in a variety of ways and thus it is crucial that a range of other activities are offered to aid learning. With this in mind, students will have the opportunity to complete extra work in the form of assignments, group tasks, homework etc. All work will be marked, and students will receive feedback signposting them towards how to improve further. 

Behavior Policy 

The expectations at TARBIYAH are designed to focus on positive action rather than what a student should not do. The expectations are agreed actions so that there is consistency and fairness in all areas of school life. However, we recognize that all students may have specific needs. Therefore, within this consistent approach is an element of flexibility to address the needs of specific children. TARBIYAH promises to:

  1. Treat all students consistently and fairly.
  2. Support will be made available to aid students’ learning and behavioral needs. 
  3. Students will be encouraged to make positive choices.
  4. All students will be given the chance of a new start throughout the classes.
  5. All successes will be appreciated.
  6. High expectations will consistently be maintained, supported, and promoted. 
  7. Students will always be listened to.   

Attendance and Punctuality policy

TARBIYAH Online Madrasah is committed to providing an education of the highest quality for all its students and recognizes this can only be achieved by promoting excellent attendance.  This is based on the belief that only by attending lessons regularly and punctually will students be able to take full advantage of the opportunities available to them.

Attendance Policy for students: 

  • All students are expected to attend all lessons.  
  • Students should aim to be present 10 minutes before the lesson begins. 
  • Any student who arrives to the lesson after 10 minutes will be marked as ‘late’. 
  • Our attendance target is 100%. However, if the attendance falls below 95% in any two consecutive weeks, students will have to go through our internal attendance improvements measures, which involves phone calls to parents, one-to-one online meetings with parents and even penalties if it is proven to be deliberate unauthorized absence. 
  • Excellent attendance will be rewarded by certificates, rewards, media coverage, and prizes. 

General E-Safety Policy: 

  1. All our lessons will be delivered on online platform, preferably on Zoom Cloud. 
  2. However, with the permission of the TARBIYAH management, teachers may use other platforms such as Google Classroom and Google Meet. 
  3. Students must keep their videos unmuted during the lesson time. 
  4. Teachers will have full control over muting and unmuting the audio or videos of the Students. 
  5. Teachers will be recording all the lessons for after class lesson, office and marketing purposes. 
  6. All the recordings are copyrighted and belong to TARBIYAH and not for individual use.  
  7. All the recordings, including work sheets, are not intended for release to or use by the general public, and may not be published, disseminated, or shared in any format or media.
  8. Students can be permitted to use recordings only for their own private study and non-commercial research. 
  9. Students found in breach of the usage policy may be subject to disciplinary proceedings.
  10. Recordings will be sorted on a secure cloud-based folder accessed by the TARBIYAH or their own students. 
  11. Recordings can be used by TARBIYAH for the use of continuing professional development or career progression

E-Safety Policy for TARBIYAH teachers and staff: 

  1. Teachers should be in a neutral area where nothing personal or inappropriate can be seen or heard in the background.
  2. Teachers must be prepared for all the lessons and contents must be checked before sharing with the students. 
  3. Lesson contents must be transferrable to their line managers for further improvements or dispute resolution. 
  4. Whether hosting or joining a livestream, teachers must receive consent from parents, carers and children for any images of or identifying information about the child may be used.
  5. The online stream should take place in class time and on madrasah premises and must be supervised by management at all times.
  6. Teachers must remain sensitive to the needs of individual students, who may be sensitive to certain topics or issues that may arise during the livestream.
  7. Teachers should use parents email addresses or phone numbers to communicate with children, unless this poses a safeguarding risk.
  8. Teachers should use official accounts to communicate via email or online platforms and not their personal accounts. 
  9. Teachers should ensure any phone calls are made from an anonymous number so that personal contact details are not visible.
  10. Under no circumstances, TARBIYAH teachers and staff should not use online platforms outside classrooms with their own pupils or anyone else. 

E-Safety Policy for students

  1. Students are not allowed to disclose private information to teachers, staff, or any other students or parents.

Safeguarding concerns should be raised within the appropriate channels. 

  • Students are not allowed to respond to contact requests from people they are unfamiliar with. 
  • During lessons, students are not allowed to use any other apps or sites asides what the teacher has requested. 
  • Students should report to parents, guardians, and teachers should they see or hear anything upsetting or inappropriate displayed during lessons.
  • Students are not allowed to share their online IDs and passwords with anyone. 

E-Safety Policy for Parents/Guardians

Parents and Guardians are the ultimate responsible party for their children’s safety and well being at home and during TARBIYAH lesson time.